Guideline (Oral Presentation & Poster)
Full Paper Format
- All articles submitted for presenting via oral or posters MUST submit their research work using these guidelines.
- All articles submitted to our conference will be subjected to review (Oral or Poster Presentations). All correction will be shared by the committee which needs to be re-submit (if relevant) via email according to the dateline given. Email: firstname.lastname@example.org
- All accepted article will be given waive fees for their conference registration.
- All accepted article will be published in Conference Publication (Printed/ Electronic Version). We will try to archive your article in indexes services for good visibility.
- All article MUST follow this TEMPLATE (MS OFFICE) and INSTRUCTION (PDF) as given below.
- The articles should not exceed 7 pages, tables/illustrations up to five (5) and references up to 20. The manuscript describing original research should conform to the IMRAD format, more details are given below (Structure of Paper).
GUIDELINES FOR ORAL PRESENTATION
- All presentation that needs to be presented in an oral presentation MUST submit their short paper. Please follow the author guideline for more details (PAPER SUBMISSION). Accepted paper will receive discounted fees.
- An LCD projector shall be made available to facilitate your presentation. The only software that will be used is MS Powerpoint. Bring your file in this format in a thumbdrive, free of the virus.
- In whichever format, it is suggested you use sufficiently large fonts and clearly legible typefaces to enable participants to read the presentation. Do not cram too much information into each slide. Note that the presentation shall be in the ballroom, accommodating close to 60 participants. Do not cram too much information into each slide.
- Unless otherwise specified, your presentation has been allocated (15 + 5) minutes. The “+5” minutes indicated is meant for the discussion of your paper. You will hear a bell at the “12-minute” mark, signaling that you have only two minutes left. Another bell will ring at the “15 minute” mark to signal the end of your presentation time. You are advised to adhere strictly to the time allocated to avoid upsetting the scientific programme. Please be informed that the final time allocated for you will be announce later.
- The time taken for oral presentation may subject to change, you may present your research slightly decrease from the prospective time suggest in guideline no. 3
- You must submit your thumbdrive to the Secretariat at the Slide Preview area at least two (2) hours before the time scheduled for your presentation.
- Please fill up the CV form attached (CV SPEAKER), for introduction by the Chairperson. Give this to the Secretariat at the time of your registration. Relevant information includes name and title, job designation, institution/organization, qualifications, specific areas of interest/research experience, other relevant activities.
- All papers submitted for Oral Presentation subjected to review and comments from the reviewer. Please correct your short article within the timeframe given. Your paper presented at this conferences will be published in conference publication.
GUIDELINES FOR POSTER PRESENTATION
- All posters that need to be presented MUST submit their short paper. Please follow the author guideline for more details (PAPER SUBMISSION). Accepted paper will receive discounted fees.
- All posters shall be mounted on exhibition boards in the ILKKM Sungai Buloh.
- Abstracts received for poster presentation have been grouped into various categories, depending on their area of focus.
- Posters shall be displayed for both days of the Conference.
- After registering for the Conference at 8 am on 22 August 2019, look for the number of your poster in the secretariat list and match that with the number on the poster boards prepared. Presenters are responsible for putting up their own posters by 0830 hours on the day of your presentation and remove them by 1700 hours on the second day. The secretariat is not responsible for any posters not removed by that time.
- Presenters are expected to be in attendance next to their posters at the times indicated in the programme book to discuss their posters and for interaction with the other participants.
- The space provided for each poster comprises a poster board that will fit A1 size poster (PORTRAIT ORIENTATION).
- Presenter can decide on poster design or use institutional template.
- Each poster must include the following information: Title of paper, the name of author (s), affiliation, introduction, methodology, results and discussion and conclusions. Please use sufficiently large fonts and clearly legible typefaces to enable participants to read the presentation from a distance of at least 1 meter. Do not cram too much information into a poster. Creative output using infographics are most welcome.
- The organizers shall provide some Velcro tapes for your poster. Do not use any other tapes or thumbtacks to put up your posters. Check with the secretariat staff on duty if in doubt. It is always better to avoid preparing posters that are too heavy for mounting.
- The best poster shall be awarded the special prize (only for Young Investigator track). A panel of judges shall be elected to select the winning posters.
- Example of the POSTER TEMPLATE can be found HERE.
Structure of Paper
- The title page should state the brief title of the paper, full name(s) of the author(s) (with the surname or last name bolded), degrees (limited to one degree or diploma), affiliations and corresponding author’s address. All the authors’ affiliations shall be provided after the authors’ names. Indicate the affiliations with a superscript number at the end of the author’s degrees and at the start of the name of the affiliation. If the author is affiliated to more than one (1) institution, a comma should be used to separate the number for the said affiliation.
- Do provide preferred abbreviated author names for indexing purpose, e.g. KL Goh (for Goh Khean Lee), Azhar Mohd Zain, K Suresh (for Suresh Kumarasamy) or S Harwant (for Harwant Singh). Authors who have previously published should try as much as possible to keep the abbreviation of their name consistent.
- Please indicate the corresponding author and provide the affiliation, full postal address and email.
- Articles describing Original Research should consist of the following sections (IMRAD format): Abstract, Introduction, Materials and Methods, Results, Discussion, Acknowledgment and References. Each section should begin on a fresh page.
- Scientific names, foreign words and Greek symbols should be in italic.
Abstract and Key Words:
- It should be limited to 250 words and provided immediately after the title page. Below the abstract provide and identify 3 to 7 key words or short phrases that will assist indexers in cross-indexing your article.
Clearly state the purpose of the article. Summarise the rationale for the study or observation. Give only strictly pertinent references, and do not review the subject extensively.
Materials and Methods:
- Describe your selection of the observational or experimental subjects (patients or experimental animals, including controls) clearly, identify the methods, apparatus (manufacturer’s name and address in parenthesis), and procedures in sufficient detail to allow other workers to reproduce the results. Give references to established methods, including statistical methods; provide references and brief descriptions of methods that have been published but are not well-known; describe new or substantially modified methods, give reasons for using them and evaluate their limitations.
- Identify precisely all drugs and chemicals used, including generic name(s), dosage(s) and route(s) of administration. Do not use patients’ names, initials or hospital numbers. Include numbers of observation and the statistical significance of the findings when appropriate.
- When appropriate, particularly in the case of clinical trials, state clearly that the experimental design has received the approval of the relevant ethical committee.
Present your results in logical sequence in the text, tables, and illustrations. Do not repeat in the text all the data in the tables or illustrations, or both: emphasize or summarise only important observations.
Emphasise the new and important aspects of the study and the conclusions that follow from them. Do not repeat in detail data given in the Results section. Include in the Discussion the implications of the findings and their limitations and relate the observations to other relevant studies.
Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not completely supported by your data. Avoid claiming priority and alluding to work that has not been completed. State new hypotheses when warranted, but clearly label them as such. Recommendations, when appropriate, may be included.
Acknowledge grants awarded in aid of the study (state the number of the grant, name, and location of the institution or organization), as well as persons who have contributed significantly to the study.
Authors are responsible for obtaining written permission from everyone acknowledged by name, as readers may infer their endorsement of the data.
- Authors are responsible for the accuracy of cited references and these should be checked before the manuscript is submitted.
- Number references consecutively in the order in which they are first mentioned in the text. Identify references in text, tables and legends by Arabic numerals (superscripts). References cited only in tables or legends to figures should be numbered in accordance with a sequence established by the first identification in the text of the particular table or illustration.
- Try to avoid using abstracts as references; “unpublished observations” and “personal communications” may not be used as references, although references to written, not verbal, communication may be inserted (in parenthesis) in the text. Include among the references manuscripts accepted but not yet published; designate the journal followed by “in press” (in parenthesis). Information from manuscripts should be cited in the text as “unpublished observations” (in parenthesis).
- The references must be verified by the author(s) against the original documents. List all authors when six or less; when seven or more list only the first six and add et al. Examples of correct forms of references are given below:
- Standard Journal Article
Chua SK, Kilung A, Ong TK, Fong AY, Yew KL, Khiew NZ et al. Carotid intima media thickness and high sensitivity C-reactive protein as markers of cardiovascular risk in a Malaysian population. Med J Malaysia 2014; 69(4): 166-74.
Books and Other Monographs:
- Personal Author(s)
Ghani SN, Yadav H. Health Care in Malaysia. Kuala Lumpur: University of Malaya Press; 2008.
- Corporate Author
World Health Organization.World Health Statistics 2015. Geneva: World Health Organization; 2015.
- Editor, Compiler, Chairman as Author
Jayakumar G, Retneswari M, editors. Occupational Health for Health Care Professionals. 1st ed. Kuala Lumpur: Medical Association of Malaysia; 2008.
- Chapter in Book
Aw TC. The occupational history. In: Baxter P, Aw TC, Cockroft A, Durrington P, Malcolm J, editors. Hunter’s Disease of Occupations. 10th ed. London: Hodder Arnold; 2010: 33-42.
- Agency Publication
National Care for Health Statistics. Acute conditions: incidence and associated disability, United States, July1968 – June 1969. Rockville, Me: National Centre for Health Statistics, 1972. (Vital and health statistics).Series 10: data from the National Health Survey, No 69). (DHEW Publication No (HSM) 72 – 1036).
- Webpage: Webpage are referenced with their URL and access date, and as much other information as is available. Cited date is important as webpage can be updated and URLs change. The “cited” should contain the month and year accessed.
Ministry of Health Malaysia. Press Release: Status of preparedness and response by the ministry of health in and event of outbreak of Ebola in Malaysia 2014 [cited Dec 2014]. Available from: http://www.moh.gov.my/english.php/database_stores/store_view_page/21/437.
Kaos J. 40°C threshold for ‘heatwave emergency’ Kuala Lumpur: The Star Malaysia; [updated 18 March 2016, cited March 2016]. Available from: http://www.thestar.com.my/news/nation/2016/03/18/heatwave-emergency-threshold/.
- Newspaper Article
Panirchellvum V. ‘No outdoor activities if weather too hot’.the Sun. 2016; March 18: 9(col. 1-3).
- Magazine Article
Thirunavukarasu R. Survey – Landscape of GP services and health economics in Malaysia. Berita MMA. 2016; March: 20-1.
Tables and illustrations:
Roman numerals should be used for numbering tables. Arabic numerals should be used when numbering illustrations and diagrams. Illustrations and tables should be kept to a minimum.
All tables, illustrations and diagrams should be fully labelled so that each is comprehensible without reference to the text. All measurements should be reported using the metric system.
Each table should be typed on a separate sheet of paper, double-spaced and numbered consecutively. Omit the internal horizontal and vertical rules. The contents of all tables should be carefully checked to ensure that all totals and subtotals tally.
Photographs of Patients:
Proof of permission and/or consent from the patient or legal guardian must be submitted with the manuscript. A statement on this must be included as a footnote to the relevant photograph.
Illustrations and diagrams are normally reproduced in black and white only. Colour reproductions can be included if so required and upon request by the authors. However, a nominal charge must be paid by the authors for this additional service; the charges to be determined as and when on a per article basis.
Use only standard abbreviations. The full-term for which an abbreviation stands should precede its first use in the text, unless it is a standard unit of measurement. Abbreviations shall not be used in the Title.
Formatting of text:
Numbers one to ten in the text are written out in words unless they are used as a unit of measurement, except in figures and tables. Use single hard-returns to separate paragraphs. Do not use tabs or indents to start a paragraph. Do not use the automated formatting of your software, such as hyphenation, endnotes, headers, or footers (especially for references). Submit the Manuscript in plain text only, removed all ‘field codes’ before submission. Do not include line numbers. Include only page number.